Efiling Estimated Tax Payments

Can someone give me assistance with making estimated tax payments in ProSeries?  Currently, we had set up 2024 NYS and/or NYC estimated tax deposits.  Keep in mind the one efiling returns is not always the one who prepared the return.  Therefore the issue became filing the 2nd, 3rd or 4th estimates.  The 2023 return got filed along with the 1st estimate that was due on 4/15/2024.  When the returns are accepted, no where (in pending, accepted, or all) in the Efile view will you see the 2nd estimate needs to be efiled.  The only way you get the estimate to show is to physically go back into the file thereby updating its status.  You can efile the next estimated payment from within the return, but I went back into pending just to verify that it would now show up (which it did).  Unfortunately, since the person efiling was unaware that the return had to be opened in order to update so we can efile future estimates, those estimates never appeared in pending to be efiled.  Needless to say, we missed some estimates.  I called ProSeries for help, and was basically told that this is the only way for the future estimates to appear for efiling.  It's not even enough that I highlight returns and click "update acknowledgement status".  It just seems like I'm missing something.  I shouldn't have to open every file in order to make their next estimate.  I guess we can keep a list of the clients we did estimated tax payments for, but that seems like a lot of extra work (especially during tax season) in order to know which ones we have to physically reopen.  Any help, insights, shortcuts will be greatly appreciated.